Meeting Minutes January 2009

January, 2009
Affiliate Committee Meeting Minutes January 13, 2009

Affiliates in Attendance:
Allison Denney, Sue Gutierrez, Stacey Gibson, Amber Abney, Carl Henker, Chris Mulqueeney, Connie Wright, Marianne Kernen, Crystal Fortune, Brad Jacobson, Kym Campbell, Brewster Beattie, Peggy Mead, Orval Hughes, Lynnette Baker, & Jill Cooper

Financial Report:
Thurza was not in attendance. We know that we have more money in the account than last month with the donation to the Salvation Army being deducted (approx. $300) and the Wine Refrigerator Raffle being deposited (approx. $500).

Old Business

December Wine Refrigerator Raffle The wine refrigerator was donated back to the Affiliate committee to use again as a raffle (minus the bottles of wine). That is great news because we can fill it up again for another raffle this year.We made about $500 on the Raffle, but only sold about half as many tickets as we had hoped. We discussed ways that we could improve our ticket sales in the future.

Suggestions included:
Selling tickets further in advance (maybe 3 weeks ahead instead of just 2 weeks)-
Different time of the year, maybe between Thanksgiving and Christmas was bad timing???- Associate the big raffle prize like the wine refrigerator with the Mixer to maximize ticket sales. We felt like we had better ticket sales when we pre-sold tickets and raffled the fridge off at a mixer so we could sell tickets there too.

Holiday Donation - The Salvation Army sent a letter of Thanks for our Holiday toy donation. Allison read the letter at the meeting, and it was decided that the letter should be read at MLS so all of the Realtors could hear it as well.

Quarterly Coffee - Only 2 affiliates were in attendance to the last Quarterly Coffee, Chris and Crystal. We discussed the need to have a separate email go out to the affiliates via constant contact reminding them about Quarterly Coffee instead of having the reminder lumped in with the meeting minutes. Allison will be sending out a email reminder for the next Quarterly Coffee which will be Thursday February 12th at 8 am at Bidwell Perk. Please mark your calendars.
Realtor Holiday Party - Everyone that was able to attend the Realtor Holiday party said they had a great time.- Once again, congratulations Amber Abney for Affiliate of the Year!

New Business

2009 Committee Positions
Volunteers were taken for affiliate committee positions for 2009. Thank you everyone for participating. Here are some of the positions that were created. We are open to creating additional positions if we feel that there is a need. Here are the positions and the volunteers:

o Finance Committee - Thurza, Orval & Sue
§ Financial Report - Thurza Andrew
· Responsible for keeping the committee informed of our financial standing.

§ Money Collector - Orval Hughes
· Responsible for collecting all monies for raffles, mixers, etc and making sure the monies are given to Peggy for deposit to our fund.

§ I.O.U. Queen - Sue Gutierrez
· Responsible for collecting monies for I.O.U.'s issued for ticket sales.

o Secretary - Marianne Kernen
* Responsible for taking minutes at each Affiliate meeting, typing the meeting minutes, and emailing them to the Chairperson (Allison) for distribution via Constant Contact within 1 week of the meeting.

o Historian - Lynnette
* Responsible for documenting Affiliate events with pictures, stories, captions, etc and keeping records via a scrapbook or online posting. Creativity!

o Web Master/ Tech Guru - Stacey Gibson
* Responsible for putting together a website for the Affiliate Committee so we can post events, communicate, post pictures, and potentially send new affiliates so they can see what the Affiliate committee is all about.

o P.R. / News - Connie Wright
§ Responsible for press releases to the media so the Affiliate committee gets proper recognition for events and donations. Possibly researching opportunities for the Affiliate Committee to work within the community with Children's charities to promote the Affiliate Committee in a positive light.

o Scholarship - Amber Abney
§ Responsible for scholarship criteria and scholarship applications. Bringing the applications to the meetings to choose a winner. And presenting the scholarship award.

o Charities - Jill Cooper
§ Responsible for keeping the committee in touch with the charities that we donate money to (i.e. Ability First and Chico Challengers Little League) and what their needs for the year are. Also, researching other charities that are in need of funds in case we have additional funds to donate.

o Fliers - Chris Mulqueeney
§ Responsible for printing fliers to promote Raffles, Mixers, and Affiliate Events and distributing them to Affiliates and Realtors via MLS, or offices, etc.

o Quarterly Coffee - Chris Mulqueeney
§ Responsible for organizing dates and locations for the Quarterly Coffee meetings. Also promoting the affiliate committee to potential new affiliate members to encourage them to participate.

2009 Calendar of Events- We started an overview of the 2009 Calendar, but ran out of time. We decided that Mixers should be held quarterly, with the 4th Quarter Mixer being the Realtor Holiday Party, so the Affiliates would actually put on 3 Mixers per year.-

Mixers

o We discussed different options of where to hold the mixers (neutral ground or at an Affiliate office) and the pros and cons of each. We were in agreement that at least one of the Mixers should be held at the Association office in the parking lot/grass area, maybe as a picnic or BBQ. We will discuss this more next meeting

o We also have a ballpark for Mixer dates, March, June and September. This will be discussed more next meeting. Please email Allison with suggestions for dates, locations and themes so I can have an agenda for next meeting to stay on track.-

Raffles
o We will be having a February Raffle at MLS with a Valentine's theme. Connie (Wright Mortgage), Allison (Mission Hills), and Orval (Countrywide) will be providing baskets. Please have them ready by Wednesday February 4th. We will be selling tickets Wednesday February 4th and 11th with the raffle to be held on the 11th.

o Other raffle dates will be discussed next meeting. Please email Allison with dates and theme suggestions to be discussed at the next meeting.

Issue: 1

Reminder:
Please email Allison at adenney@mhmb.com with ideas, themes, locations and suggestions for mixers and raffles for this year so I can put them on the agenda for the next meeting. This will help cut down on the meeting time and keep us on track.
Thank you! :)

Allison DenneyChico Association of Realtors Affiliate Committee
The next Affiliate Committee Meeting will be held
Tuesday February 10th, 4:00 pm at the Chico Association of Realtors Office.